Code of Discipline
When a behavioural problem arises an informal, co-operative and consultative approach is preferred. Students may be referred to a staff member, Residence Director, or Dean of Faculty.
Disciplinary issues will be referred to one of the following committees:
Student Services Council - This body consists of the Residence Directors and the Director of Student Services.
Avondale College Discipline Committee - All problems that have not been resolved at a lower level will come before this Committee. The Discipline Committee consists of College Administration (President, Vice President, Director of Student Services), three staff members elected by College Council, Residence Directors or Assistants, and a male and female Residence Assistant, President of ASA.
The following sanctions may be used by the disciplinary bodies in their absolute discretion where necessary.
Verbal Warning: A warning given to students pointing out a failure by the student to abide by College guidelines.
Written Warning: A warning specifically addressed to the student in writing. A copy of this letter will be kept in the student's file till his/her graduation. A copy will also be sent to parents/guardians of students under 18 years of age.
Disciplinary Probation Without Restrictions: A period of time during which the student will be required to report on a regular basis to a Residence Director, staff member, or some other person as nominated by the disciplinary body in its absolute discretion.
Disciplinary Probation With Restrictions: A period of time when a student will be placed under particular restrictions, and his/her behaviour monitored by either a Student Residence Assistant, Residence Director, staff member, or some other person as nominated by the disciplinary body in its absolute discretion.
Monetary Restitution: An amount of money may be required from a student to assist in the payment of repairs, or the replacement of damaged or misplaced equipment, as a result of the actions or behaviour of the student. The amount will be determined after an assessment has been made by the appropriate College department.
Penalty Fine: An amount of money may be required from a student for behaviour that may not involve damage to property, but still contravenes the campus guidelines. The amount may be in addition to an amount required for restitution or repairs, or it may stand alone. The amount of the fine will be determined by the appropriate disciplinary body in its absolute discretion.
Required Unpaid Labour: An amount of time may be allocated to a student for carrying out unpaid labour in some area of the College. This may be in addition to restitutionary payments and a fine, or it may stand alone. The amount of time will be determined by the appropriate disciplinary body in its absolute discretion.
Dismissal: There may be times when the appropriate disciplinary body may decide that the student should leave College for a period of time. The time period will be set by the College Discipline Committee in its absolute discretion, and during this time, the student will not be allowed to return to campus without specific permission from College Administration. The student will be required to return to his/her home where possible.
A variety of actions designed to facilitate a better understanding of the behaviour under question, and if necessary bring about a change in behaviour, will be available to students.
Psychological testing - an opportunity for an assessment of the current factors which may be impacting on the student's life at Avondale. This testing will be carried out by the College counsellor or some other person nominated by the counsellor.
Voluntary Disciplinary Counselling - the student may choose to establish counselling sessions with the College counsellor, or some other person nominated by the student and/or counsellor, to assist the student to understand the problem and make any necessary changes in behaviour.
Mandatory Disciplinary Counselling - a required number of counselling sessions with the College counsellor to assist the student towards a better understanding of the nature of the problem and make the appropriate changes in behaviour.
Education Procedures - an opportunity for the student to discover more information about the nature of the problem, and to find ways to make appropriate changes in behaviour. This may consist of reading, audio/visual, essay or lecture.
Any counselling procedures will be guided by the College counsellor. The time and length of counselling sessions will be established by either the counsellor, or the counsellor and/or the disciplinary body in their absolute discretion. The basis of termination of the counselling sessions may be contrition, insight, a behavioural change, or some other indicator as established by the counsellor and the student. Any costs incurred for counselling will be paid by the student.
Any actions taken by any disciplinary body will be recorded, and kept on file in the Director of Student Services Office. At the discretion of the College Discipline Committee, a record of the disciplinary procedures and actions may also be placed on the student's file. As a general practice a letter outlining the disciplinary action will be sent to parents/guardians of students under 18 years of age.
Any decision to notify any other bodies of disciplinary actions, such as employing bodies, government agencies, or other institutions, will be reported to the student concerned.
Procedures in Possible Dismissal Cases
Notice of Hearing - The student will be given forty-eight hours notice in writing of the disciplinary hearing. The notice shall give time, place and the charges against the student. Notwithstanding, should evidence come to light to the Discipline Committee between the notice of the hearing and the actual hearing, additional charges may be alleged against the student.
Record of Hearing - The secretary of the Discipline Committee, or some other person nominated by the Committee, will keep a record of the hearing, giving particular note to:
- ensuring the charges are clear and understood by the student
- recording the response of the student to the charges, and
- recording the disciplinary action determined by the Discipline Committee.
- Students may make representations to the Committee either verbally or in writing, or both. They may also call on the College counsellor, or other College personnel to assist them at the hearing, providing they notify the chairperson of the Discipline Committee 24 hours prior to the hearing.
The student will be notified of the decision of the Discipline Committee by both verbal notification (chairperson of the Committee or representative) and written notification (chairperson of the Committee or representative). The decision of the Discipline Committee is made in its absolute discretion, and is absolute, final and binding.
Current Discipline Policy