Residence Hall Policies

Citizenship



Every resident is expected to observe the regulations and expectations as outlined in the College Handbook and the Conditions of Occupancy Agreement.

Behaviour and activities which are contrary to these documents may result in disciplinary action as outlined in the Code of Discipline.

General Courtesies



Students are expected to respect others’ privacy, avoid making a disturbance which would prevent others from studying or sleeping, and maintain personal cleanliness and hygiene of residence halls.

A Room Deposit is charged to each student at the commencement of his/her residential stay. The following issues will influence the level of reimbursement at the time of departure from the residences:

Cleanliness



Rooms are to be kept clean and orderly. Occasional room inspections may be made throughout the residence halls.

Furniture



Furniture and mattresses are not to be removed or exchanged between rooms, nor any alteration be made to furnishings without permission of the Residence Directors.

Window fittings must not be removed. Door locks and electrical fittings must not be interfered with. Each student is responsible for the condition of the room and will be charged for willful damage.

Lounge furniture and sofa cushions, plants, etc must not be removed from lounge rooms.

Decorations and Posters



Decorations which are considered inappropriate by a member of the residence hall staff must be removed. No decoration is to be screwed or nailed to walls. The use of Blue-tak is permitted.

Keys



Each student is issued with his/her own personal room key. Should the key be lost, a replacement key will be issued after the door lock has been changed. A specified amount will be charged to the student’s account. All key losses should be reported to the Residence Directors.

Since Avondale also caters for short courses during vacation periods, all room keys must be returned to the Residence Directors before departure for vacation breaks. A fee will be charged in the case of a resident who fails to return a room key on the day of departure.

Room Clearances



All student rooms will be inspected by the Residence Director prior to students leaving at end of semester. Any students who fail to leave their room clean and tidy, or who have caused damaged to the room, will be charged appropriate costs.

When a student’s room is required for accommodation for short courses during mid-year vacation, assistance will be given to secure storage of valuable items in the student’s absence.

Repairs



All maintenance needs should be reported promptly to the Residence Director.

Room Changes



If a room change is considered necessary during the academic year, the Residence Director must be notified. When changing rooms it is imperative that a room clearance be obtained.

Refrigerators



Refrigerators up to 137 litres in size and approved by the Residence Director may be installed in a room. Floor trays must be provided to protect carpet in Ella Boyd Hall.

Guests



Students wishing to have guests in their rooms overnight may do so, subject to the approval of the Residence Director. Guests are able to stay two nights per month without charge during the academic year, and are expected to abide by the rules and regulations of the College. Day students do not qualify for this guest status and need to leave the halls by 10.00 pm, unless special arrangements have been made with the Residence Director.

Men and women are not permitted beyond the foyer and reception areas of the opposite halls of residence. Any exception to this rule must be only with the express permission of the Residence Hall Director.

Bicycles



Bicycles must be kept in the places provided. They must not be left in hallways or chained in stairwells, and may not be ridden in the residence halls. Bicycles are stored at the student’s own risk. It is recommended that they be securely locked at all times.

Hall Security



Security within the residence hall is a priority. Students need to protect their personal belongings, the buildings and its facilities. Residential students are responsible for keeping their rooms locked in order to protect their personal belongings. Personal access cards act as entry cards to the residence halls via the Security Lock System. Students are requested to maintain control of their access cards at all times, and report their loss immediately to the Residence Directors and then to Student Services. Any failure to report the loss jeopardises residence hall security. Lost access cards will incur a replacement cost. All students are requested not to lend or borrow other students’ cards/keys. All external doors other than the main entrances will be locked at 6.00 PM The main entrances will be locked at 10.00 PM.

Illness



All injury or illness should be reported to the Residence Director. A resident with an illness or injury which requires constant monitoring or nursing care may be asked to return home or be admitted to hospital. Ambulance cover is the responsibility of the student.

Insurance



Insurance of private belongings is the individual resident’s responsibility. (Insurance may be arranged as an ‘add on’ to parents’ home contents policy by arrangement with the insurers).

Fire Code



Fire drills will be conducted as part of the fire education program. When an alarm sounds, residents are to follow appropriate procedures as quickly as possible.

The misuse of fire extinguishers, fire alarms or other fire protection equipment will result in disciplinary action and may incur fines which have been outlined by the fire authorities. Stairs and hallways must be kept free from obstructions at all times and fire doors kept closed.

Toasters, candles or incense must not be used in the residence halls. Any student activating a fire alarm by careless use of any equipment/appliance will be fined.

Lounge Furniture



Lounge furniture and sofa cushions must not be removed from lounge rooms.

Worships



Students are required to attend a number of worships from Monday evening to Thursday evening. The required number will be announced at the beginning of each semester.

Leave Arrangements



Students are encouraged to be inside their respective halls by the following times:

Sunday – Friday 11.00 PM
Saturday - up to 12.00 midnight

Any student who makes plans to return after these times, or leave for the weekend, will need to notify the Residence Director or Resident Assistant.
Last Updated:09th January 2008
Updated By: Webmaster