Student Information

We hope you experience a rich and supportive learning environment as you enhance your knowledge and skills in a Wellbeing environment. We pray that your learning experiences will empower you as you study at Avondale University.

This site is designed to provide you with several policies and procedures that govern the delivery of Units at Avondale University. It is essential for you to be familiar with the information contained on this site, as these expectations are important to the successful completion of your study.

All the best as you continue your studies.

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School of Education

School of Science


Extension Requests

To request an extension, please use the Extension Request Form: www.avondale.edu.au/exr


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Academic Integrity Module


Students who have not completed the Academic Integrity Module (AIM) by the end of their first semester will have an Academic Encumbrance placed on their enrolment. This means you will automatically be prevented from enrolling in any further units until the module has been completed.

AIM is available in your list of Moodle online learning courses. If AIM has previously been completed but you have not received a certificate, please contact the Reference Librarian for assistance. Please retain your certificate as this will be required for future units.

The Academic Integrity Policy requires students to complete the AIM online learning package during their first semester of study at Avondale University. AIM is available in your list of Moodle online learning courses.

Related Policy: Academic Integrity Policy

Assessment Requirements (General)


  • All assessment tasks must be attempted and submitted.
  • All assignments must be submitted by the advertised time on the due date.
  • All assignments must be submitted with an Education School or a Science School Cover Page (see below). The ‘intellectual property statement’ can be found on the title page. To be valid, it must be signed and dated.
  • Following any class absence, it is the student’s responsibility to take the necessary steps to catch up on missed work and find out about class announcements.
  • Please regularly check Moodle to stay up-to-date with assessment requirements.
  • Please regularly check your email on Avondale webmail for class announcements.
  • Mobile phones should be turned off in lectures and other class appointments.

Code of Conduct


In class

The academic program of the School of Education and Science at Avondale University is based on mutual respect between staff and students. This is demonstrated by:
  1. An acknowledgement of the Awaba people who are the custodians of the land the university occupies.
  2. The permeation of the Christian values of compassion and kindness between individuals.
  3. The understanding that student teachers will be treated like pre-service professionals and that students will respond by conducting themselves as professionals, seeking excellent grades and solid references from staff.
  4. The open and courteous communication they engage in, making an effort to understand each other’s viewpoints.
  5. The adoption of zero tolerance for bullying, harassment, and discrimination of any sort.
  6. Behaviour that focuses on elevating each other rather than humiliating or putting each other down.
  7. Lecturers providing engaging and well-prepared classes and all staff treating students with dignity.
  8. Students honouring staff and guest lecturers by following reasonable directions and by behaving in a respectful manner. Examples of disrespect include: inappropriate use of computers in class, inappropriate use of mobile phones, conversations while the lecturer is speaking, arriving late for class or leaving early, sleeping, lounging, eating, disruptive entrance or exit, or lewd or immature behaviour.
  9. Lecturers and students respect the decision made by others to work and study at this university, and act in a way that does not disrupt this work and study.
  10. The use of language that is appropriate for a special character university.
  11. The professional interactions and conduct of everybody on campus and when representing the university off campus. The considerate and careful use of university facilities and property.
  12. For occupational health and safety reasons, normally students are not to bring children or pets into lectures without making prior arrangements with the lecturer.

In academic affairs

The School of Education and Science upholds the academic integrity of the programs offered and treats very seriously breaches of honesty that include cheating in any form, plagiarism of published work or the work of other students.

Academic integrity is expected and promoted within the university in all the work that staff and students undertake. A central component of academic integrity is the routine practice of acknowledging the work and ideas of others. Failure to do so is plagiarism. The academic integrity policy of Avondale University is based on principles of respect, honesty and personal responsibility.

There are three levels of plagiarism:

Level I Plagiarism

Level I Plagiarism (low level) is identified and dealt with at the unit/course level. The student will be provided with guidance and support and may be required to undertake a remedial/learning exercise. Assignment to be resubmitted with a maximum 50% result.

Level II Plagiarism

Level II Plagiarism (medium level) is considered academic misconduct and any allegation is formally investigated at the school level. The school then provides a report to the Learning and Teaching Committee who confirm the level of plagiarism and determine the penalty to impose. Penalties for this level of plagiarism may include a formal warning, direction to undertake a remedial/ learning exercise and/or reduced or nil grade for assessable item that contained plagiarism.

Level III Plagiarism

Level III Plagiarism (high level): is considered academic misconduct and any allegation is formally investigated at the school. The school then provides a report to the Learning and Teaching Committee who confirm the level of plagiarism and determine the penalty to impose. Penalties for this level of plagiarism can be serious and may include annulment of grade for the unit in which the plagiarism occurred, or annulment of all units in the same study period. For very serious offences, the matter will be referred to the College Learning and Teaching Committee and penalties may include suspension, termination or expulsion from the college.

While on professional experience

  1. Teacher education students will spend the full day in the school on each of the practicum days. They will be required to make up any days they miss.
  2. They should be as unobtrusive as possible in their observations of the teacher in action, and of the students.
  3. Teacher education students should assist supervising teachers whenever possible with both organisational and teaching tasks. Opportunities should be taken, for example, to assist with the supervision of small groups, playground duty, preparation of materials, marking, tidying up and/or photocopying.
  4. School attendance: It is expected that teacher education students attend all school days and appropriate school functions while completing their Professional Experience.
  5. Mobile phones: It is expected that teacher education student will turn off their mobile phones during all class and professional appointments while completing their Professional Experience.
  6. Professional dress: teacher education students are required to follow the appropriate school dress code when undertaking their Professional Experience. Remember that, even though teaching, teacher education students remain as visitors to the school. Dress and appearance should be neat, conservative and appropriate to the occasion.
  7. The teacher education students should respectfully seek advice from their supervising teachers and act on that advice.

Caring for children – while on professional experience

NB The following behaviours are not acceptable for any school staff member including teacher education students and are subject to reporting to the NSW Ombudsman or the appropriate child protection agency in the state/country where you are doing your placement. In some cases police need to be informed.
  1. Inappropriate conversations of a sexual nature. This includes puns, jokes or flippant comments that are suggestive.
  2. Comments that express a desire to act in an intimate or sexual manner.
  3. Unwarranted and inappropriate touching (including kissing and hugging).
  4. Sexual exhibitionism.
  5. Personal correspondence (including electronic). Teachers (including practice teachers) should not add students to any social networking sites or communicate with students electronically for other than academic matters and only if such is within school policy.
  6. Exposure of children and young people to the sexual behaviour of others. This includes showing movies with explicit or suggestive content.
  7. Possession of child pornography.
  8. Watching children undress.
  9. Grooming behaviour – persuading the child of their ‘special relationship’, spending inappropriate ‘special time’, giving gifts, showing favours, allowing the student to ‘overstep the mark’ OR testing the boundaries: undressing in front of the child, having the child sit on your lap, talking about sex, ‘accidental’ touching of the genitals.
  10. Physical assault – committed against a child involving the application of force (or causing the child to think that force will be used) in a reckless or hostile manner.
  11. Ill-treatment – e.g. excessive punishment.
  12. Neglect – failing to meet the child’s physical, emotional or safety needs resulting in harm or the danger of harm.
  13. Behaviour that causes psychological harm – degrading or belittling, harsh criticism, shaming and sarcasm.

While on overseas teaching experience

This contract sets out the terms and conditions of your agreement with the Ministry Of Teaching Overseas (MOTO) program run by the School of Education and Science at Avondale University. The trip directors do not anticipate any problems because they feel that participants are responsible and compatible. However, it is best if participants agree to some simple policies to deal with situations that could occur. All possible options cannot be covered but the following general policies can establish the context for dealing with problems should they arise.

Teacher education students are required to confirm that they have read and thoroughly reviewed the agreement and you understand, entirely accept and agree to be bound by all of its terms. Read this contract carefully and sign two copies. Give one copy to your trip supervisor, and keep one copy for your records.
  1. Teacher education students (TES) will exercise good judgment, be aware that their personal actions have consequences, and work to maintain a positive "group dynamic." Everyone will contribute to the group's welfare while overseas and maintain a creative and positive attitude.
  2. Participants will not take unnecessary risks, in country, in transit, or in-group, that could jeopardize the success of the program. The program will be physically and mentally demanding and individuals should avoid situations that impair their health and judgment.
  3. To avoid serious incidents, TES agree not to hire motorbikes for the entire overseas MOTO experience.
  4. Individuals will not be late for program activities. Repeated lateness, or missing transportation departures, will result in individuals being left behind. Everyone has a schedule and anyone left behind will be responsible for catching up at his/her own expense.
  5. A "buddy system" will be used while travelling, and on teaching sites overseas. “Solo” excursions are strongly discouraged. TES will watch out for one another even while on the teaching site. The directors should be informed immediately if there is any reason for concern. Out of courtesy and to ensure safety TES should consult their director every time they plan to leave the main group on any excursion.
  6. Alcohol/Tobacco/ Drug policy: MOTO’s position is that all alcohol, tobacco, and recreational drugs will be prohibited for the entire overseas experience. Individuals who are found to be using alcohol, tobacco or any recreational drug will normally be dismissed from the overseas experience with the individual responsible for finding his/her own way home.
  7. The MOTO program expects all participants to act in an appropriate manner at all times. Inappropriate behaviour may include but is not restricted to behaviour that; intimidates others, disrupts the learning or enjoyment of the group, reflects poorly on the University, involves inappropriate relationships between TES or TES and other people. While on the overseas experience, all TES will refrain from any sexual relationships with either group members or overseas contacts. Inappropriate behaviour will result in dismissal from the group with the individual responsible for finding his/her own way home.
  8. Individuals are responsible for their actions and for learning the applicable laws. Participants will be subject to the host country's laws during their stay overseas. Those getting into legal problems, which in the judgment of the trip directors are self-created, will be left to deal with the issues on their own at their own cost. TES found to be breaking host country laws including but not limited to stealing, fighting, or abusive behaviour will be dismissed from the group with the individual responsible for finding his/her own way home.
  9. Everyone is responsible for his/her own baggage and equipment while travelling overseas. Important and valuable possessions should be left at home whenever possible or should be carried and/or stored in a safe manner. MOTO will not be held responsible for costs incurred to lost or stolen equipment throughout the entire MOTO experience.
  10. Participants with any health concerns must disclose this information in writing on the MOTO Medical Information Form. Injuries/health problems will be treated by overseas medical personnel in consultation with the trip director and TES involved. Treated individuals are responsible for medical bills through personal funds or as directed by their medical insurance plan. Relatives shown on TES Medical form will be contacted in cases of any major emergency situations.
  11. Individuals are responsible for asking questions in daily briefings about dangers involved in the day's activities and for assessing the personal risks involved in an activity. General risks relate to situations such as ground and air transportation, and urban dangers. No one is forced to participate in a program activity. However, lack of participation in activities required, as explained in your practicum assignment, may adversely affect a student's grade, and a student will not receive refunds for program activities he/she does not participate in.
  12. The MOTO program does not take any responsibility for TES who choose to stay overseas after the MOTO experience concludes. All TES who decide to travel independently of the trip advisor at the conclusion of the MOTO experience do so at their own risk and are individually responsible for all aspects of their own trip, including travel visas, medical insurance, flights, all expenses, and itinerary. Each TES who chooses to travel after the MOTO experience concludes does so independently and should not expect any support from the MOTO program. We strongly suggest you do not plan to ever travel alone and recommend that you leave a detailed itinerary with your next of kin in Australia.

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School of Education

School of Science


Counsellors


If you need assistance from a Counsellor, please make contact in one of the following ways:
PhoneEmail
Lake Macquarie & Distance students02 4980 2259[email protected]
Sydney0490 788 827
(SMS only)
[email protected]

Deferred Exams


Use the process outlined in the policies below if you need consideration for:
  • a missed examination that is run during the scheduled examination period
  • request for a re-scheduled

If you have unforeseen circumstances (e.g., illness, accident, etc.) that prevent you from attending a scheduled examination, please use the Deferred Examination Form and submit it to Student Administration Services via email as soon as possible after the missed exam. Supporting documentation is to be included with your request. (Please see points 3a and 3b in the extension requests section above regarding information and forms for supporting documentation.).

To request a deferred examination, please use the Deferred Examination Form

Related Policy: Assessment Policy for Higher Education Coursework Units
Examination & Tests Policy [A.11]

Equity Issues


If you need special assistance with examinations or in-class tests due to ongoing issues, please see the Equity Officer within the first few weeks of each semester. This enables the Student Administration Services time to source the support personnel or specialist resources needed.

If you need special assistance with exams due to unforeseen circumstances (e.g., broken finger), please contact the Equity Officer as soon as possible to arrange support or get advice on deferring your exam.

PhoneEmail
02 4980 2293[email protected]

Extension Requests


Use this process if you need an extension for:
  • an assessment that is to be submitted
  • a missed in-class examination or test

If you wish to apply for a deferred exam run during the scheduled examination week, please see the Deferred Exam section above.

Related Policy: Assessment Policy for Higher Education Coursework Units

General Information


As a student, it is your responsibility to be aware of when your assessments are due and to manage your study load so that your assessments are submitted on time.
Extension requests will only be granted on the following grounds:
  1. Extension requests must be submitted prior to or within seven working days of the due date for the assessment item.
  2. Your request must be justified on the basis of individual circumstances that are reasonably likely to have prevented you from completing the assessment by the specified deadline (e.g. illness, accidents, family tragedies, etc.)
  3. Supporting documentation such as a medical certificate, Statutory Declaration or another form of legitimate evidence should be included with your request.
    1. If your medical certificate does not supply sufficient information, you may be requested to supply a Professional Practitioner Certificate with your request
    2. Click here to access the Statutory Declaration Form

Applying for an extension


Extension requests for events that can be reasonably planned for will not be considered (e.g. too much work, too many other assessments due, travelling overseas, weddings, moving house etc.).

To request an extension, please use the Extension Request Form: www.avondale.edu.au/exr

Appealing the Decision


If your extension request is denied and you feel you have cause for your request to be reconsidered, please submit an Appeals Form.

Related Policy: Assessment Policy for Higher Education Coursework Units

Health & Safety Notice


Auditorium

  • In case of emergency, please follow the instructions of lecturers/staff members.
  • When directed to evacuate the building, if possible, turn off any equipment and shut any windows next to you. Leave the building in an orderly fashion and exit via the safest, most direct route possible to Safety Assembly Area 10, visible on the lawn between College Hall and the Auditorium. If in the Foods Lab, go to Safety Assembly Area 9, on the lawn in front of the Cafeteria. DO NOT look for spouses or friends in other areas. Remain in your group at the assembly point until you are told to do otherwise.
  • For hygiene reasons, food is not to be brought into classes unless for demonstration and laboratory purposes. If because of your academic timetable you need to eat your lunch during the regular class period, then you may do this but you are requested to remove all your rubbish and deposit it in the bins outside the building.
  • Please do not block passageways with bags, boxes, or other encumbrances.
  • A first aid kit is kept in the Auditorium staff room and the Foods Lab. First Aid officers include Wendi Herman and Jason Hinze.
  • The nearest amenities for classes held in the ground floor Auditorium are outside at the end of the building. The nearest amenities to the Foods Lab are adjacent to the Cafeteria.
  • This department requires safe working practices at all times. As a result, students are expected to abide by safety instructions and guidelines. Personal protective devices are to be used when required.
  • For laboratory sessions, students are required to read risk assessment documents and sign risk assessment forms.
  • In case of an armed hold-up, stand still, keep hands where they can be seen, and avoid panic. Obey the offender’s instructions exactly and without question. Speak only when spoken to, avoid making direct eye contact, allow the offender to leave, and do not enter the danger area if you are not involved. The area used by the offender should be isolated and after (s)he has left and witnesses should remain until police arrive. In case of emergency, please follow the instructions of lecturers/staff members.

Business Building (Avondale Business School)

  • In case of emergency, please follow the instructions of lecturers/staff members.
  • When directed to evacuate the building, if possible, turn off any equipment and shut any windows next to you. Leave the building in an orderly fashion and exit via the safest, most direct route possible to Safety Assembly Area 15, visible on the lawn on the right side of the Avondale Business School building. DO NOT look for spouses or friends in other areas. Remain in your group at the assembly point until you are told to do otherwise.
  • For hygiene reasons, food is not to be brought into classes. If because of your academic timetable you need to eat your lunch during the regular class period, then you may do this but you are requested to remove all your rubbish and deposit it in the bins outside the building.
  • Please do not block passageways with bags, boxes, or other encumbrances.
  • A first aid kit is kept in the kitchen on the bottom floor of the Avondale Business School. Our First Aid officer is Diane Smith – the Administration Assistant.
  • The nearest amenities for classes held in the Avondale Business School are upstairs in the building, on either side of the stairway.
  • In case of an armed hold-up, stand still, keep hands where they can be seen, and avoid panic. Obey the offender’s instructions exactly and without question. Speak only when spoken to, avoid making direct eye contact, allow the offender to leave, and do not enter the danger area if you are not involved. The area used by the offender should be isolated and after (s)he has left and witnesses should remain until police arrive.

Education Building

  • In case of emergency, please follow the instructions of lecturers/staff members.
  • When directed to evacuate the building, if possible, turn off any equipment and shut any windows next to you. Leave the building in an orderly fashion and exit via the safest, most direct route possible to Safety Assembly Area 16, visible on the lawn between the School of Education and the Avondale Business School buildings. DO NOT look for spouses or friends in other areas. Remain in your group at the assembly point until you are told to do otherwise.
  • For hygiene reasons, food is not to be brought into classes. If because of your academic timetable you need to eat your lunch during the regular class period, then you may do this but you are requested to remove all your rubbish and deposit it in the bins outside the building.
  • Please do not block passageways with bags, boxes, or other encumbrances.
  • A first aid kit is kept in the office of the Education building. First Aid officers include Jenna Lynn, Jason Hinze and Wendi Herman.
  • The nearest amenities for classes held in the Education building are downstairs.
  • In case of an armed hold-up, stand still, keep hands where they can be seen, and avoid panic. Obey the offender’s instructions exactly and without question. Speak only when spoken to, avoid making direct eye contact, allow the offender to leave, and do not enter the danger area if you are not involved. The area used by the offender should be isolated and after (s)he has left and witnesses should remain until police arrive.

Science Building

  • In case of emergency, please follow the instructions of lecturers/staff members.
  • When directed to evacuate the building, if possible, turn off any equipment and shut any windows next to you. Leave the building in an orderly fashion and exit via the safest, most direct route possible to Safety Assembly Area 17, visible on the lawn near the science car park, or Safety Assembly Area 18 visible on the lawn near the physics rooms and the science courtyard. DO NOT look for spouses or friends in other areas. Remain in your group at the assembly point until you are told to do otherwise.
  • For hygiene reasons, food is not to be brought into classes. If because of your academic timetable you need to eat your lunch during the regular class period, then you may do this but you are requested to remove all your rubbish and deposit it in the bins outside the building.
  • Please do not block passageways with bags, boxes, or other encumbrances.
  • First aid kits are kept in chemistry lab CH1, outside B6 and in the room E6. First Aid officers include Jason Morton and Gemma Christian.
  • The nearest amenities for classes held in the biology building are below the Education building, accessed through B6, or in the Physics/Mathematics courtyard.
  • In case of an armed hold-up, stand still, keep hands where they can be seen, and avoid panic. Obey the offender’s instructions exactly and without question. Speak only when spoken to, avoid making direct eye contact, allow the offender to leave, and do not enter the danger area if you are not involved. The area used by the offender should be isolated and after (s)he has left and witnesses should remain until police arrive.

Laboratory Requirements (Science)


Students will not be permitted to enter the laboratory without wearing personal safety equipment, which includes safety glasses and a laboratory coat; these can be purchased from the Bookshop. In addition, students must wear enclosed shoes and long hair must be tied back.

Late Penalties


Due dates for assessment items are given along with the assessment item details. Penalties apply for assessment items handed in after the due date (10% of the maximum possible mark deducted per day, including one day of the weekend). No assessment items will be accepted after practicals/assignments have been returned to other students or after the last day of classes unless a formal application for an extension has been granted.

Late penalties applied to student assignments that were not submitted by the due date are a major cause of student failures in their unit so start your assessments early.

Medical Certificates


Students on Lake Macquarie and Sydney Campus or studying by distance may be able to access a medical centre that bulk bills in their local community.

Please ensure that the medical certificate shows a Provider No. and that you can produce the original.

Sometimes, a pharmacist can issue an Absence from Work Certificate, which may be acceptable. The guidelines for pharmacists recommend certificates should not cover more than 48 hours. Please also be aware that pharmacists may charge for this service.

If you are an international student, please be aware of the medical coverage requirements under the following policy: International Students Policy [S.16], Section 5.25. If you struggle to access medical services, please discuss this with your Faculty Officer or Course Convenor.

Other Resources


Additional resources may be provided throughout the semester on Moodle and during face-to-face lectures or in practical sessions.

Moodle will often be used to make ‘news announcements.' These announcements will be sent to your Avondale email address. Students need to check their student email on a regular basis.

Overseas Students


International students admitted to Australia on student visas should be aware that Avondale University is required to report student visa holders to the Department of Immigration and Citizenship, through the Provider and International Students Management System (PRISMS), if they are in breach of attendance or they make unsatisfactory academic progression.

Plagiarism


Plagiarism, or copying another’s work without proper acknowledgment, is not permitted, nor is it permissible for anyone to allow another person to copy their work for the purpose of assessment. Plagiarism is a serious academic offence. Cases of plagiarism are considered by the Faculty Learning and Teaching Committee, and may result in the student: 1) undertaking an additional assessment in the unit, 2) receiving a graded mark of zero for the assessment, or 3) receiving a failing grade for the unit.

For more information, please refer to the Academic Integrity Policy available in the Information-Policies section on the Avondale University website. The library also has some excellent resources on referencing and avoiding plagiarism which is available

Policies


Students enrolled in this unit are advised that the current Avondale Academic Policies apply. These policies can be found on the Avondale website at Avondale Policies. Links to policies and association documents you should be particularly familiar with are provided below.
  • Academic Integrity Policy
  • Assessment Policy for Higher Education Coursework Units
  • Disabilities Policy
  • Examinations & Tests Policy
  • International Students Policy
  • Progression Policy and Rules
  • Student Grievance and Appeals Policy
  • Study Load Policy
  • Unit Enrolment Policy

Re-scheduled Examinations


For re-scheduled examinations due to special circumstances, please see the policy below and its associated documentation.

Related Policy: Examination & Tests Policy [A.11]

Retaining Student Work


The lecturer reserves the right to retain students’ assignments/examination scripts for cross-marking, external moderation, detection of plagiarism, and approved research.

Returning Student Work


The Assessment Policy for Higher Education Coursework Units stipulates that lecturers should return feedback on assessment tasks within 15 working days.

Statutory Declarations


If you are advised by staff to use a Statutory Declaration to support your request, please use the NSW Statutory Declaration Ninth Schedule or the equivalent in your state or jurisdiction. It must be signed by a Justice of the Peace or equivalent.

Uploading Assignments


Instructions for uploading assignments
Your assignments for most units will be submitted through the online Moodle site. Uploading your assignment will usually take about 1-5 minutes. For more Turnitin instructions, please see the Library website: https://www.avondale.edu.au/library/Academic-Integrity/Turnitin/Turnitin-for-students/
  1. In your Moodle site, click on the blue link that matches the name of your assignment next to the “Upload assignment” symbol. Alternatively, you may see a Turnitin icon.
  2. Click on the “Browse” button to locate and choose the file on your computer.
  3. After you have chosen the file to upload, click on the “Upload file” button to upload your assignment file to Moodle.
  4. Click on the “Send for marking” button and then click “Yes” to finalise the submission of your assignment.