Online Examinations: Instructions for Students

Before the exam

  1. Check that you will have access to:
    • a computer with a camera and microphone and speakers
    • Moodle
    • sufficient bandwidth
    • a quiet space
    If not, contact your School administration team as soon as possible.
  2. Check with your Unit Coordinator regarding whether any written materials are allowed in the exam.
  3. Minimise potential technology problems (refer to Notes for Students (Examination) document for tips).

Bring to your exam

  1. Your Avondale student ID card
  2. Any written materials needed if it is an open book exam
  3. A calculator, dictionary, Bible or other materials allowed by the Unit Coordinator
  4. Pen and paper for rough working or for a handwritten exam
  5. Have access to a phone in case of technical difficulties
  6. Charging device for your computer
  7. Be able to easily see a clock

At the beginning of the exam

  1. Students must join the Zoom session no less than 15 minutes prior to the exam start time
  2. Students must complete the Exam Integrity Confirmation process prior to receiving their exam paper. This will be available at the assessment link.
  3. Students must show their Avondale student ID card to the supervisor via Zoom
  4. The supervisor will give verbal instructions and may pray
  5. There is no reading time included, so students may commence writing immediately

Accessing your exam

  1. Students will access the exam through the Assessment section of the relevant unit Moodle page.
  2. Note that the link to the exam will typically only become available at the commencement of the exam.

During your exam

  1. Note that all normal examination conditions apply. Academic dishonesty is a serious offence.
  2. Students must have their camera on at all times, and mute their microphone
  3. Any visit to the bathroom should be less than five minutes (you must notify your supervisor through chat before leaving your exam)
  4. Any questions are to be asked using the direct chat mechanism to the supervisor
  5. The exam Zoom session will be recorded for integrity purposes
  6. No hats, caps, hoodies to be worn during the exam

At the end of the exam

  1. Once students have completed their exam, it is to be submitted as below depending on the method by which the exam was completed.
  2. DO NOT leave your exam until your supervisor has confirmed they have received your exam answers.
    • If your exam was completed using MS Word software, include your student ID number and the unit code and title at the top of the first page of your document. Follow the instructions provided by your exam supervisor to submit your exam answers.
    • If your exam was completed entirely within Moodle, your answers are either automatically saved or saved when you click . The onscreen instructions will guide you.
    • If your exam was handwritten, include your student ID number and the unit code and title and the page number (page 1 of 4, 2 of 4, etc) at the top of every page of your document. Cleary readable scans or photos of the pages are to be submitted via email to the supervisor within 15 minutes of the completion of the exam. Be aware that photo files tend to be large so you may only be able to email one page at a time.

In the event of technical difficulties

  1. If possible, alert your supervisor via the chat function
  2. Otherwise phone the appropriate Helpline number below for support during the exam.
  3. It is acceptable for you to use your phone during the exam to contact the helpline.
  4. If technical issues impact your completion of the exam, it’s recommended that you record screen captures, error messages, or other evidence of the issues that occurred, and email this to the supervisor of your exam.
  5. If the technical issues prevent you from submitting your exam to Moodle, but you still have access to email, it’s recommended that you email your completed or partial submission to the supervisor of your exam. Retain a copy of this email.

Other useful information

  1. Notes for Students (Examination)
  2. Preparing for Exams – helpful tips
  3. Your unit information in Moodle